Closure, assessment and archiving in one place
Prakto consolidates everything that follows a completed internship, final assessment, certificate generation, evaluations, statistics for the programme council and archiving in line with retention rules.
Structured closure provides reliable supporting documentation for grades, quality work and statutory reporting, and feeds back into the planning of the next cohort.
What must be documented after completion
LIA
A final grade is set by the higher vocational provider based on the supervisor’s statement and the student’s reports. Supporting documentation is archived in line with the ordinance on higher vocational education.
- 1.1
- Final grade set by the provider
- 1.2
- Archived under the higher vocational ordinance
APL
The vocational teacher is responsible for grading on the A–F scale, based on assessment from the supervisor and follow-up at the workplace. Supporting documentation is archived per pupil.
- 2.1
- Vocational teacher responsible for grading
- 2.2
- Assessment basis archived per pupil
VFU
The examiner at the higher-education institution decides on pass or fail based on the supervisor’s final statement and the student’s reflection. Supporting documentation is retained under the Archives Act.
- 3.1
- Decided by the examiner at the HEI
- 3.2
- Documentation retained under the Archives Act
PRAO
No formal grade is set. The school principal is responsible for summarising the activity and reporting statistics to the operator as part of quality work.
- 4.1
- Summary to the principal
- 4.2
- Statistics in programme quality work
Each role closes only what is required
Responsibilities at closure are clearly delineated. Below is a summary per role.
Student
01Submit a closing reflection. Receive the placement certificate digitally. Evaluate placement and supervisor.
Read moreSupervisor
02Submit final assessment and statement. Feed back to the school. Archive the assessment basis.
Read moreEducation provider
03Set the final grade and issue the certificate. Compile statistics and quality analysis. Report to authorities and programme councils.
Read moreFig 3.A, Share of post-placement administration replaced by Prakto, per role
Estimated share of manual post-work replaced by automated reports and archiving, based on internal process analyses and pilot studies.
Capabilities that close the loop
Retention, archiving and access after closure
Once the period is completed, each data category follows a configurable retention plan. Documents that must be retained are archived in line with the Archives Act and the higher vocational ordinance, while everything else is automatically anonymised or deleted.
- —Retention plan per data category
- —Automatic anonymisation after expiry
- —Audit log for every deletion
- —Students can request their own data
FAQs
How is the final grade set and what is the supervisor’s role?
The supervisor submits a final statement based on the agreed assessment criteria. The vocational teacher, programme manager or examiner sets the grade based on the statement, the student’s reports and the agreed criteria.
When does the student receive the placement certificate?
The placement certificate is generated automatically once the final assessment is signed by the supervisor and the grade is set. The student receives the certificate as a verifiable PDF with a unique check link.
How long is supporting documentation kept and what is purged?
A retention plan is configured per data category in line with the Archives Act and the higher vocational ordinance. Documents that must be retained are archived, all other data is anonymised or deleted automatically once the period expires.
How is documentation compiled for the programme council and the authorities?
Pre-built report templates compile statistics per programme, cohort and placement. The report can be exported in PDF or as raw data and adapted to the recipient’s template, for example MYH, Skolverket or UHR.
Can a student request their own documentation afterwards?
Yes. Each student can request an extract of their own data and certificates from the platform. The request is logged and answered in line with the requirements of the General Data Protection Regulation.
How are placements quality-assured ahead of the next school year?
Evaluations from student, supervisor and workplace are aggregated into a placement classification together with deviation history and outcomes. The classification feeds back into the matching engine for the next cohort.
