A digital workspace that meets documentation requirements
Prakto is used by higher vocational colleges, upper secondary schools, universities and municipalities to administer internship periods. The platform consolidates attendance, weekly reports, supervisor assessment and contract documentation in a single interface.
Role-based access ensures that the right information reaches the right recipient, in accordance with the General Data Protection Regulation (GDPR).
Designed around the regulatory framework
LIA
Learning in working life within higher vocational education. Workplace-based training where the student applies professional skills in a real work environment.
- 1.1
- Approximately 25 % of total training time
- 1.2
- Pass / Fail
APL
Workplace-based learning within upper secondary and adult education. At least 15 weeks on vocational programmes.
- 2.1
- At least 15 weeks on vocational programmes
- 2.2
- Grading scale A–F
VFU
Field-based training within higher education. Included in teacher, health-care and several professional programmes.
- 3.1
- 15–30 credits depending on programme
- 3.2
- Pass / Fail
PRAO
Practical working-life orientation in compulsory school. At least 10 days in year 8 or 9.
- 4.1
- At least 10 days in year 8 or 9
- 4.2
- No formal assessment
Each role sees only what is required
Access is granted on a need-to-know basis. Below is a summary per role.
Student
01Attendance and time report. Weekly report against learning objectives. Communication with supervisor and school.
Read moreSupervisor
02Overview of current interns. Assessment and feedback. Deviation handling.
Read moreEducation provider
03Real-time overview of all students. Deviation flags for missed reports. Exportable follow-up data.
Read moreFig 3.A, Share of manual administration replaced by Prakto, per role
Estimated share of routine administration replaced by digital follow-up, based on internal process analyses and pilot studies.
Capabilities that follow the daily rhythm of an internship
Processed in line with GDPR
A data processing agreement (DPA) is provided upon contract signing. The platform is designed for processing of student, supervisor and assessment data in an internship context.
- —Data stored within the EU/EEA
- —Role-based access with auditable change log
- —Configurable retention period per data category
- —Sub-processor list available on request
FAQs
What happens if a student misses a check-in or weekly report?
A deviation is flagged automatically and routed to the coordinator according to a defined escalation chain. Each notification is logged with timestamp and responsible party, so the matter can be addressed before it affects the assessment.
How does communication between student, supervisor and education provider work during the internship?
All parties communicate through a secure messaging service where messages are logged and accessible to authorised users only. Sensitive information is kept within the platform and not distributed via personal email.
Can the supervisor assess and sign weekly reports digitally?
Yes. The supervisor adds an assessment, comments and signs the weekly report digitally. The report is archived and available to the education provider in real time as supporting documentation for the final grade.
How are deviations, complaints and incidents handled?
Deviations are registered in a dedicated module, routed to the responsible coordinator and logged with status, measure and timestamp. The log can be exported as supporting documentation for follow-up or subsequent review.
Can a placement be changed during an ongoing internship?
Yes. Placements can be paused, terminated or transferred to another workplace during the internship period. All changes are logged with reason and decision-maker and the new placement starts from the current week.
How is confidentiality maintained at workplaces with sensitive information?
Each placement can be linked to a confidentiality undertaking that the student signs digitally before commencement. The undertaking is archived and made available to the workplace and the education provider.
