Preparations consolidated in a single workspace
Prakto centralises everything that must be in place before a student takes up a placement, partner agreements, matching, learning objectives, insurance, risk assessment and supervisor introduction, in a single interface.
A controlled kick-off reduces the risk of dropouts, mismatched placements and incomplete documentation later in the assessment.
What must be in place before each form starts
LIA
A written LIA agreement between the higher vocational programme and the workplace must be signed before the student starts. The agreement specifies learning objectives, assessment criteria and the supervisor in charge.
- 1.1
- Signed LIA agreement before take-up
- 1.2
- Curriculum with defined learning objectives
APL
A written APL undertaking is established per student between school and workplace. The vocational teacher plans content, learning objectives and assessment basis before the student starts.
- 2.1
- Written APL undertaking per student
- 2.2
- Vocational teacher responsible for planning
VFU
A framework agreement is established between the higher-education institution and the placement provider. A qualified supervisor with completed supervisor training is assigned to each placement before the period begins.
- 3.1
- Framework agreement between HEI and placement
- 3.2
- Qualified supervisor designated
PRAO
The school principal is responsible for arranging the placement, conducting a risk assessment and ensuring that working environment requirements are met before the pupil starts.
- 4.1
- Principal arranges and assigns the placement
- 4.2
- Risk assessment before take-up
Each role prepares only what is required
Responsibilities ahead of the kick-off are clearly delineated. Below is a summary per role.
Student
01Choose specialisation and submit preferences. Sign the placement agreement with BankID. Complete onboarding and confidentiality undertaking.
Read moreSupervisor
02Confirm the assignment and capacity. Complete digital supervisor training. Plan the first week and introduction.
Read moreEducation provider
03Manage agreements and partner network. Set learning objectives and assessment criteria. Configure access control and GDPR per programme.
Read moreFig 3.A, Share of kick-off administration replaced by Prakto, per role
Estimated share of routine work in the preparation phase replaced by digital setup, based on internal process analyses and pilot studies.
Capabilities for a controlled kick-off
Data protection from day one
Lawful basis, data minimisation and retention rules are configured before any personal data is collected. A data processing agreement (DPA) is signed prior to the first user being onboarded.
- —Lawful basis defined per data category
- —Only required fields collected at sign-up
- —Retention period configured per programme
- —DPA signed before processing begins
FAQs
When must the placement agreement be in place before start?
The platform requires a signed agreement before the student can be assigned an access role. Agreements are generated from templates, signed with BankID by all parties and archived as supporting documentation throughout the placement period.
How is the student matched with the right workplace?
A semi-automatic matching engine suggests placements based on student preferences, profile, capacity at the workplace and previous outcomes. The coordinator confirms every match before the agreement template is sent.
What is required for a supervisor to be eligible?
Each placement is linked to a designated supervisor who completes a digital introduction course adapted to the sector. Completion is logged in the staff journal and serves as supporting documentation for eligibility under the programme’s framework.
How are access rules and confidentiality handled at sensitive workplaces?
Confidentiality undertakings, security checks and access rules are signed digitally before take-up. Each undertaking is archived and made available to both the workplace and the education provider.
What information must be collected before the placement starts?
Only data required for the specific placement is collected. Mandatory fields are defined per programme and form, additional fields are deactivated by default. Lawful basis and retention period are set in advance.
How is introduction and the first week planned?
A kick-off schedule with introduction days, structured meetings between student, supervisor and coordinator, and required onboarding material is created per placement and locked before the first work week.
